Accessibility for visitors and PDF files

The EqualWeb WordPress add-on combines a user-facing accessibility widget with tools for checking and remediating documents. The widget includes visitors with an accessibility menu. The PDF tools help you review files in your media library and create tagged, accessible PDFs.

Configure the visitor widget

Paste the installation code from your EqualWeb account into the Accessibility Widget tab. The extension loads the widget on public pages with deferred loading and its integrity hash. Visitors can use controls for screen reader adjustment, keyboard and numeric navigation, text reading, voice commands, blink blocking, color adjustments and font sizing.

Design the accessibility button in WordPress by choosing its side, vertical position, size, colors, icon or text label, shape and outline. A live preview and contrast readout help you review the styling. Set the menu language to follow the page or use one of the widget's available languages. You can also use the shortcode [equalweb_button text="Accessibility"] to place your own accessible button. The “Check on your website” tool confirms whether the widget appears on your pages, and an option hides it from logged-in administrators.

Check and remediate documents

The Documents tab includes a free PDF/UA checker with 80 automated checks, a score from 0 to 100 and a shareable report for each file. Reports cover tagging, reading order, alternate text, document title and language, tables, headings, forms and contrast.

AI remediation requires an EqualWeb account and credits. It can process PDFs, including scans, as well as Word, PowerPoint and Excel files; each result is a tagged PDF. Scanned documents are processed with OCR so their text becomes searchable. The stated limit is 100 MB and 200 pages per document. The original structure, layout and visual design are preserved, and the plugin shows before and after scores.

After remediation, replace the original file at the same URL, save the result as a new file or download it. Replacing a file keeps a backup that you can restore. The checker uses PDF/UA (ISO 14289), aligned with WCAG 2.2, Section 508, the ADA and EN 301 549.

For larger libraries, the plugin includes search, status filters, score sorting, pagination, bulk check and remediation actions, analytics, role-based permissions, and automatic classification by where a PDF is used. The interface has light and dark themes and is in English.

Install and update

Install the plugin from the WordPress Plugins screen or upload it to the extensions directory, then activate it and open EqualWeb from the admin menu. To enable the widget, paste your account's installation code in the Accessibility Widget tab. To check PDFs, open the Documents tab and execute a check. The site registers for free checks when an administrator opens a PDF tab. To use AI remediation, connect an EqualWeb account and API key in Settings, then add credits.

Earlier 1.x versions only embedded the widget code. When you update, the plugin imports the old installation code and on or off setting the first time you visit its page. The widget keeps working, and the old options page opens the new Accessibility Widget tab.