Set up appointment operations

Easy Appointments Pro extends the Easy Appointments WordPress system with booking integrations, notifications, payment options, and resource scheduling. Customers can book appointments, reservations, or scheduled services online while the business manages availability, staff, services, locations, and appointment details. It can be used by salons, spas, clinics, medical practices, law firms, consultants, gyms, tutors, tradespeople, photography studios, event venues, and other service organizations.

Install Easy Appointments in WordPress, then add the Pro extension and configure its integrations in the add-on options.

Define schedules and publish the form

Locations, services, and workers can each have independent time slots. Administrators connect them with dates to create schedules. Configure the booking form with the fields customers need to provide. Responsive single-column and two-column forms can be embedded on a WordPress page with a shortcode and work on mobile, tablet, and desktop screens.

1. Define locations, services, workers, and available time slots.
2. Configure the appointment form and its customer fields.
3. Set notification templates and choose the communication options to use.
4. Connect calendar feeds, payment services, notifications, or resources as needed.
5. Add the booking form to a WordPress page using its shortcode.

Connect appointment calendars

Two-way Google Calendar synchronization helps keep appointment information aligned with Google calendars. iCalendar feeds connect appointment information to Apple Calendar, Outlook, and other applications that support the .ics format. These calendar options let teams view appointments alongside other commitments and coordinate across tools while managing bookings through WordPress.

Send notifications and reminders

SMS and WhatsApp notifications through Twilio can be used for automated reminders and booking communication. Email notifications can go to customers, administrators, and employees. Customize email template content and subjects, and configure messages for pending, reserved, canceled, and confirmed appointment statuses. Customers can confirm or cancel appointments through links in email messages.

Take payments and book shared resources

Online payments through Stripe, PayPal, or WooCommerce let businesses collect a deposit or full payment during booking. This works with services that require payment before an appointment or collect part of the fee in advance.

The AI Booking Assistant includes a conversational chat widget as an additional way for customers to book. Room and resource booking supports meeting rooms, equipment, and other shared resources when an appointment requires a particular space or entry.

Manage appointment records

The system includes reports and CSV export for appointment information.